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Management Support Assistant (Amsterdam)

Introduction

We are looking to recruit a dedicated Management Support Assistant. You will be providing an efficient and responsive administrative, secretarial, organisational and logistical service to the management. In addition to these tasks you are organising and maintaining correspondence, adhering to the company’s document lifecycle procedures. You are able to demonstrate the ability to effectively plan and organise your workload and the initiative to resolve issues quickly in an appropriate manner.

Organization

As a subsidiary of PAO Gazprom, South Stream Transport B.V. is responsible for the construction of the TurkStream Offshore Pipeline.

The TurkStream Offshore Pipeline will start in Anapa, Russia, running over 900 kilometres through the Black Sea to the Turkish coast. The pipeline will help secure energy supplies to Turkey and South-Eastern Europe in a reliable and sustainable way. The Project will use state-of-the-art technology, materials and equipment, to safeguard the pipeline’s safe operation for many decades to come.

Function

  • Devising and maintaining office systems and procedures, including document flow, data management and filing;
  • Prepare and edit correspondence, communications, presentations and other documents;
  • File and retrieve documents and reference materials in accordance with the company's electronic and paper filing system;
  • Design and maintain management tasks at the STTBV Task Management system and keep track on fulfilment of tasks set by management;
  • Implementing and maintaining procedures/administrative systems;
  • Answering calls and handling queries;
  • Organising travel and preparing complex travel itineraries;
  • Assisting in planning, booking and organising meetings and events;
  • Assisting in maintenance of the Contracts Data base, if required;
  • Managing the leave and travel calendar, electronic diary, if required;
  • Occasionally, provide support in Russian-English/English-Russian translation and occasional Dutch translations;
  • Strictly observe the safety regulations;
  • Follow company policies and procedures;
  • Perform other related duties as assigned.

Requirements

  • Experience in successfully working with the Senior Management in multinational Companies with employees of different back-grounds;
  • Experience in administration/executive assistance role more than 5 years;
  • Bachelor degree;
  • Professional level of fluency in written and oral English and Russian; knowledge of the Dutch language is sometimes required
  • Proficiency in common PC software (MS Word, MS Excel, etc.);
  • Strong communication skills;
  • Very good organizational and planning skills, ability to multitask;
  • Excellent verbal and written communication skills; 
  • Professional personal presentation;
  • Attention to details and deadlines;
  • Able to work independently but also as an integral part of a team;
  • Takes initiative, pro-active, Reliable;
  • Strong sense of confidentiality;
  • Stress tolerance;
  • Enthusiastic and energetic; 
  • Experienced within multicultural environments.

Information

If you have any remaining questions regarding this vacancy, please do not hesitate to contact Lucy van der Vlist on +31 20 262 47 26.

If you are interested in this job opportunity we kindly ask you to complete the online application and submit your CV and motivation letter in English. Applications without a CV and motivation letter will not be considered.

Please note that Dutch working permit and residence permit is required.

Please be informed that we do not appreciate acquisition calls/emails from third party recruitment agencies.

Please note that Dutch working permit and residence permit is required. Relocation and housing will not be compensated.

Closing date

09-12-2017
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Job ID #155
Date posted: 09-11-2017

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