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Team Assistant Offshore Operations Department (Amsterdam)

Introduction

For this prestigious project we are recruiting for a Team Assistant Offshore Operations Department. You shall provide general administrative to the Team to allow a more efficient use of the overall resources. This role offers you the opportunity to be part of a truly international organization in a exciting phase of the project.

 

Organization

As a subsidiary of PAO Gazprom, South Stream Transport B.V. is responsible for the construction of the TurkStream Offshore Pipeline.

The TurkStream Offshore Pipeline will start in Anapa, Russia, running over 900 kilometres through the Black Sea to the Turkish coast. The pipeline will help secure energy supplies to Turkey and South-Eastern Europe in a reliable and sustainable way. The Project will use state-of-the-art technology, materials and equipment, to safeguard the pipeline’s safe operation for many decades to come.

Function

  • Prepare and attend internal meetings/workshops, prepare minutes of meetings and follow up of agreed action points;
  • Assist in organization of meetings with regard to invitations, meeting rooms, IT, catering etc.;
  • Maintain schedule of team meetings and activities – internal and external;
  • Maintain vacation and leave calendar of team members;
  • Business trips management;
  • Checking the accuracy of the invoices and approving/forwarding/cancelling electronic invoices in the financial system Basware;
  • Taking care of Business trip requests (BTMS), prepare travel expense claims and travel reports (only for managers, if requested);
  • Management of incoming and outgoing correspondence using Document Management System (DMS);
  • Support in the preparation and formatting of bilingual letters, reports and presentations
  • Translate/arrange the translation of emails/letters/documents through in-house service and outsourcing;
  • General administrative and clerical duties (as per team requirements);
  • Training newly hired team assistants;
  • Providing back-up cover for other assistants during holidays/sick leaves.
  • Identifying and resolving problems in a timely manner;
  • Perform other related duties as assigned.

Requirements

  • Bachelor education;
  • At least 3 years work experience as Team Assistant in a similar role within an international project, preferably in the gas/oil/offshore sector;
  • Knowledge of administrative and clerical procedures;
  • Familiar with most common technical terms (capable of understanding the meaning of project/technical team related terminology and the general topics of a technical discussion, the ability to write minutes when attending a meeting);
  • General computer proficiency and good knowledge of relevant software programs and applications: MS Office (Word, Excel, Power Point, Outlook);
  • Excellent English languages skills. In addition, Russian would be preferred;
  • Friendly, team oriented and service minded. Outstanding communication skills. Highly organized and punctual, capable of multitasking. Team player. Able to work under pressure.

Information

If you have any remaining questions regarding this vacancy, please do not hesitate to contact Lucy van der Vlist on +31 20 262 47 26.

If you are interested in this job opportunity we kindly ask you to complete the online application and submit your CV and motivation letter in English. Applications without a CV and motivation letter will not be considered.

Please note that Dutch working permit and residence permit is required.

Please be informed that we do not appreciate acquisition calls/emails from third party recruitment agencies.

Closing date

03-12-2017
More jobs at this company: Senior Electrical Engineer (with Instruments and Automation background) (Anapa) | Senior Mechanical Engineer (Anapa)


Function: Administrative Support
Job ID #154
Date posted: 03-11-2017

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